Document Management Lead

RESPONSIBILITIES

• Manage up to date project resources planning for the entire document management team.
• Manage hiring, onboarding, training, upskilling, career development needs for entire document management team.
• Manage outsourcing needs & work with outsourcing partners in terms of work scope & contract management.
• Involved in review of client’s document management requirements for the project and in the preparation of project WBS, CTR & Resources planning. Assist in document management strategy / conclusion in the project’s execution plan.
• Take ownership of the overall quality and performance of the work performed by the document management team. Ensure that activities and deliveries are aligned with the standards/requirements/regulations.
• Keep project execution legacy records for continuous benchmarking.
• Work closely with Digital Solution Managers in tool developments/improvements & take lead together with Document Management Specialist (SME’s) in processes developments/improvements.
• Ensure that tools & processes are developed and improved to meet the SBM organization’s strategic objectives. Promote standardization and monitor compliance across the locations.
• Develop and maintain synergies in a collaborative manner within the document management team. Coordinate and monitor main interfaces with stakeholders (internally as well externally to SBM).

 REQUIREMENTS

• You have a bachelor’s or master’s degree.
• You have at least 15 years' working experience.
• You have a good understanding & high appetite in data/information/document management & wide range of DMS systems/tools.
• You must have large multinational offshore Oil & Gas project & resources management experience in handling a group of team members from varying backgrounds & located in different geographical locations.
• You have multinational / abroad working experience.
• You have experience in handling large variation of dynamic resources management in various tight project schedules
• Knowledge & work experience in document management through the entire life cycle of a large offshore Oil & Gas facility will be an added advantage.
• Experience in DMS transformation will be another further advantage.
• Must have ability to travel on short notices to different offices where SBM operates.

Furthermore, you have the following skills & traits

• You are people orientated.
• You understand well cultural differences of various team member where SBM operates and adapt accordingly while managing the team
• Ability to handle large variation of dynamic resources management in various tight project schedules
• You are good in decision making, and you hold yourselves and others accountable to meet commitments
• You are a good communicator & collaborator who can clearly express expectations and work with other stakeholders
• You are problem solving/solution focused and result driven.
• You have attention to details and a high interest in structured information.