Vendor Callout Coordinator

This position reports to: Supply Chain Lead, Guyana.

Role Purpose

The Vendor Call Out Coordinator in Guyana is the focal point for the mobilization of all vendor representatives to support during the offshore campaign.

CORE FUNCTIONS:

• Collaboration with Commissioning Team: Work closely with assigned teams to understand vendor mobilization requirements and timelines.
• Vendor Communication: Initiate contact with vendors, communicate requirements, and gather necessary documentation and information for vendor evaluation.
• Vendor Mobilization Planning: Develop and maintain a comprehensive plan for vendor mobilization, including timelines, resources required, and site readiness.
• VISA and Immigration Document Management: Manage the submission of VISA and Immigration documents by vendors. Work closely with VISA Agencies to manage document submission and VISA processing.
• Vendor Call Out Register - Manage and maintain the Vendor call out register, and update records of Vendor site visit requests. 
• Negotiation and Agreement: Negotiate terms and conditions, including pricing, delivery schedules, and quality standards. Ensure all agreements align with company policies and legal requirements. Ability to negotiate favorable terms, while maintaining a positive vendor/ stakeholder relationship.
• Purchase Order Placement and Management: Facilitate the placement of purchase orders (POs) based on agreed terms and conditions, ensuring accuracy and compliance with internal processes.
• Logistics Coordination: Collaborate closely with the personnel logistics coordinator to align vendor mobilization plans with logistical needs, including transportation, accommodation, and on-site requirements.
• Performance Monitoring: Monitor vendor performance against agreed-upon terms, addressing any deviations or issues promptly.
• Documentation and Reporting: Maintain accurate records of vendor communications, agreements, and mobilization plans. Generate reports as required to update stakeholders on progress and outcomes.
• Industry Knowledge: Solid understanding of the oil and gas industry, particularly in vendor management and procurement processes.
• Communication Skills: Strong verbal and written communication skills for effective negotiation and vendor coordination.
• Organizational Skills: Excellent organizational and planning abilities to manage multiple vendor mobilization projects simultaneously.
• Attention to Detail: Keen attention to detail to ensure accuracy in contract terms, PO placements, and vendor mobilization plans.
• Team Collaboration: Proven ability to work collaboratively with cross-functional teams and external vendors. A strong sense of stakeholder management.
• Problem-Solving: Capacity to identify and resolve issues that may arise during vendor mobilization processes.

OTHER JOB FUNCTIONS

• Performs other related duties as assigned.

QUALIFICATIONS / SKILLS / EXPERIENCE

• BSc. or equivalent in Supply Chain Management or Business Administration
• Strong organizational and time management skills
• Excellent communication skills
• Critical thinking and problem-solving abilities
• Very good command of word processing, spreadsheets, and databases
• An understanding of the local VISA and immigration process and documents will be an asset

WORKING CONDITIONS

• Monday to Friday, office hours
• Office located in Georgetown
• Busy, fast-paced environment

COMPENSATION PACKAGE

• Contracted position
• Competitive salary
• Medical and Dental benefits.

If you are interested and meet the requirements to perform this role, please apply via:

• Our website – www.sbmoffshore.com

At this time, we are seeking candidates who are Guyanese and living in Guyana.

We wish to thank all applicants for their interest. Please be guided that only selected candidates will be contacted. For more information on SBM Offshore, please visit www.sbmoffshore.com.