Administrative Assistant

Imagine your career taking you to the depths of innovation and the heights of impact.  Our people enable continuous progress. Their commitment, collective expertise, and unique capabilities are the engine room behind SBM Offshore’s True. Blue. Transition. - shaping the future of energy, and beyond.

About Us:
SBM Offshore is the world’s deepwater ocean-infrastructure expert. Our work is already resulting in cleaner, more efficient energy production. True. Blue. Transition. is our promise to enable that into the future while at the same time using our expertise to support new and existing markets in the blue economy. It starts with Advancing our Core: continuing to advance the decarbonization of traditional energy production. While Pioneering More: helping to enable the energy transition and using our unique capabilities in ocean infrastructure to support more industries to grow sustainably.  Sharing our experience for a better blue tomorrow.

The Administrative Assistant supports SBM’s managers to meet the strategic objectives in line with SBM’s Values. You perform advanced and diversified administrative duties within your assigned remit.

You are responsible for supporting your assigned remit (management, the (global/ local) department or the project) by pro-actively planning and completing the assigned activities, with accuracy and on-time deliverables.

You apply and uphold SBM’s policies and procedures in support of the respective population with a high degree of customer focus, discretion and confidentiality.

1. In order that assigned activities are completed successfully, YOU ARE TO:
   1. Take ownership to define and develop scope of assigned remit and required support
   2. Understand and complete assigned tasks within the predefined criteria and compliant with applicable (internal and external) policies, codes and standards.
   3. Identify areas requiring more detailed instructions and clarify understanding, expectations as necessary.
   4. Proactively highlight concerns as they arise, and (re)prioritize assigned activities to meet key milestones.
   5. Proactively provide status updates including timely feedback regarding potential issues/ solutions while maintaining a high level of confidentiality and customer focus.
   6. Escalate unresolved issues to minimize delays in deliverables.
   7. Review data and prepare presentations and suggestions.
   8. Ensure work is documented in a well-structured format to clearly convey required information.
   9. Utilize organizational skills to ensure good house-keeping of deliverables and internal records.
   10. Be self-motivated to improve on functional competences for the assigned work (for current and future demands).
   11. Have understanding of how new events or changes will affect individuals and business processes and recommend necessary actions.

The measure of your effectiveness in this will be:

• Manage multiple priorities with accuracy and on time
• Performance feedback from relevant stakeholders
• Confidentiality in all matters

2. In order to achieve effective interface management you are to:

1. 1. Develop understanding of your line manager/ department/ project and preferences in order to anticipate needs.
   2. Understand how assigned tasks will affect all stakeholders
   3. Support the timely execution of the policies, processes, procedures and instruments within your remit and support appropriate understanding
   4. Pro-actively approach involved colleagues to get feedback and updates in order to accurately inform on the progress made and status.
   5. Maintain effective working relationships, both within and outside the team
   6. Establish and maintain professional communication with internal and external stakeholders
   7. Create, review and update documentation on department/project procedures and work instructions
   8. (When applicable) Provide accurate and detailed information when escalating to the next level.

The measure of your effectiveness in this will be:

• Demonstrated effective interfaces within and across-disciplines
• Meeting deadlines
• Performance feedback from stakeholders
• Ability to interact with (internal) customers at all levels

Contribution to procedures and work instructions

ROLE CONTRIBUTION

ROLE CONTRIBUTION

GENERAL INFORMATION

SBM Offshore N.V. is a listed holding company that is headquartered in Amsterdam. It holds direct and indirect interests in other companies that collectively with SBM Offshore N.V. form the SBM Offshore Group (“the Company”). For further information, please visit our website at www.sbmoffshore.com. The companies in which SBM Offshore N.V., directly and indirectly, owns investments are separate entities.

SBM Offshore is proud to be an Equal Employment Opportunity and Affirmative Action employer. SBM Offshore does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by appropriate law.  All employment is decided on the basis of qualifications, merit, and business need.