IT Asset Administrator

Purpose

• Oversee the management and tracking of IT assets throughout their lifecycle, ensuring compliance, cost-effectiveness, and optimal utilization for the organization.

Responsibilities

• Managing the procurement, deployment, and disposal of IT assets, including hardware, software, and peripherals, in accordance with organizational policies and procedures.
• Maintaining accurate records of IT assets, including inventory, configuration, and license information, using asset management tools and systems in the asset inventory tool.
• Tracking asset lifecycle processes, such as provisioning, decommissioning, and recycling, to ensure compliance with regulatory requirements and industry best practices.
• Conducting regular audits and assessments of IT assets to verify accuracy, identify discrepancies, and reconcile inventory records.
• Collaborating with procurement, finance, and IT teams to optimize asset utilization, minimize costs, and maximize return on investment.
• Initialize procurement requests and perform any activities related to Purchase Orders and invoice status.
• Produce any evidences necessary for internal or external audits related to procurement and asset management.
• Responding to inquiries and requests for information regarding IT assets, providing reports, analysis, and recommendations as needed.
• Managing software license compliance, including tracking license usage, renewals, and agreements, and ensuring adherence to software vendor requirements.
• Implementing and enforcing IT asset management policies, procedures, and controls to mitigate risks and safeguard organizational assets.
• Providing training and support to end-users and IT staff on IT asset management processes, tools, and best practices.
• Staying abreast of industry trends, emerging technologies, and regulatory changes related to IT asset management to inform continuous improvement efforts.

Education

• Bachelor’s degree in Computer Science, Information Technology, Business Administration, or a related field preferred.
• Relevant certifications such as Certified IT Asset Manager (CITAM), Certified Hardware Asset Management Professional (CHAMP), or Certified Software Asset Manager (CSAM) are advantageous.
• Proficiency in English (written and verbal) is required.
• Strong communication skills, including the ability to effectively convey technical information to non-technical stakeholders.

Experience

• Minimum of 3 years of experience in IT asset management, inventory control, or a related field, with a strong understanding of IT hardware, software, and licensing principles.
• Proven experience in managing IT assets throughout their lifecycle, including procurement, deployment, tracking, and disposal.
• Hands-on experience with IT asset management tools and systems, such as ServiceNow, BMC Remedy, or Flexera, to maintain accurate inventory records and track asset-related data.
• Knowledge of software license compliance requirements and experience in managing software license agreements, renewals, and audits.
• Familiarity with asset tagging and tracking methodologies, including barcoding, RFID, and asset management databases.
• Experience in conducting asset audits, reconciling inventory records, and identifying discrepancies or variances.
• Strong analytical and problem-solving skills, with the ability to analyze asset data, identify trends, and make recommendations for process improvements.
• Understanding of IT procurement processes, vendor management, and contract negotiations.
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Relevant certifications such as Certified IT Asset Manager (CITAM), Certified Hardware Asset Management Professional (CHAMP), or Certified Software Asset Manager (CSAM) are preferred.

Functional Competencies