Administrative Assistant - Trion

JOIN US!
This posting has for objective to give ourselves the chance to work together, in the short, medium, or long term. SBM Offshore's active leadership position on the market, combined with our People Development and Succession Planning activities, requires us to be ready to onboard and mobilize our future Administrative Assistant as soon as a new vacancy opens!

You are considering a new challenge in a few weeks, months, or even years? If you match the requirements below, APPLY NOW!

1. In order that assigned activities are completed successfully, YOU ARE TO:

1.1. Take ownership to define and develop scope of assigned remit and required support

1.2. Understand and complete assigned tasks within the predefined criteria and compliant with applicable (internal and external) policies, codes and standards.

1.3. Identify areas requiring more detailed instructions and clarify understanding, expectations as necessary.

1.4. Proactively highlight concerns as they arise, and (re)prioritize assigned activities to meet key milestones.

1.5. Proactively provide status updates including timely feedback regarding potential issues/ solutions while maintaining a high level of confidentiality and customer focus.

1.6. Escalate unresolved issues to minimize delays in deliverables.

1.7. Review data and prepare presentations and suggestions.

1.8. Ensure work is documented in a well-structured format to clearly convey required information.

1.9. Utilize organizational skills to ensure good house-keeping of deliverables and internal records.

1.10. Be self-motivated to improve on functional competences for the assigned work (for current and future demands).

1.11. Have understanding of how new events or changes will affect individuals and business processes and recommend necessary actions.

The measure of your effectiveness in this will be:

 Manage multiple priorities with accuracy and on time

 Performance feedback from relevant stakeholders

 Confidentiality in all matters

2. In order to achieve effective interface management you are to:

2.1. Develop understanding of your line manager/ department/ project and preferences in order to anticipate needs.

2.2. Understand how assigned tasks will affect all stakeholders

2.3. Support the timely execution of the policies, processes, procedures and instruments within your remit and support appropriate understanding

2.4. Pro-actively approach involved colleagues to get feedback and updates in order to accurately inform on the progress made and status.

2.5. Maintain effective working relationships, both within and outside the team

2.6. Establish and maintain professional communication with internal and external stakeholders

2.7. Create, review and update documentation on department/project procedures and work instructions

2.8. (When applicable) Provide accurate and detailed information when escalating to the next level.

The measure of your effectiveness in this will be:

 Demonstrated effective interfaces within and across-disciplines

 Meeting deadlines

 Performance feedback from stakeholders

 Ability to interact with (internal) customers at all levels

 Contribution to procedures and work instructions