Project & Department Assistant - Tax

Our Vision.

SBM Offshore believes the oceans will provide the world with safe, sustainable and affordable energy for generations to come. We share our experience to make it happen.

Our Profile.

We design, build, install and operate offshore floating facilities for the offshore energy industry. As a leading technology provider, we put our marine expertise at the service of a responsible energy transition by reducing emissions from fossil fuel production, while developing cleaner solutions for renewable energy sources. More than 7,000 SBMers worldwide are committed to sharing their experience to deliver safe, sustainable and affordable energy from the oceans for generations to come. Together, we are driving progress forward in a TRUE. BLUE. TRANSITION. 

#OGJS

ROLE PURPOSE

We are looking for a Project and department assistant, based in Monaco (working hybrid), reporting to the Group Tax Director supporting the whole team and related projects.

The Project and department assistant supports Group Tax team to meet the team objectives in line with

SBM’s Values. You perform advanced and diversified administrative duties within your assigned remit.

You are responsible for supporting your team i.e. the global tax department and tax driven projects by pro-actively planning and completing the assigned activities, with accuracy and on-time deliverables.

You apply and uphold SBM’s policies and procedures in support of the respective population with a

high degree of customer focus, discretion and confidentiality.

ROLE CONTRIBUTION

We have identified following activities in the scope of the position:

• Coordinate internal administrative processes like arranging PO, budget, contracts for the tax department, including the approval of tax suppliers (lawyers, consultants and other tax vendors) in the supply chain system, processing of invoices and follow up of payment.
• Follow up of department budget and liaising with internal stakeholders for the re-allocation of various PR/PO costs.
• Prepare some team documents like power point presentation, meeting memos, excel file overviews (e.g. with status update, team holiday plans, attendee list)
• Support/in charge of organization: training, workshops, management meetings, both internal as well as with external stakeholders
• Coordinate with external consultants on agenda: tax advisors, consulting companies, and internal stakeholders: IT, finance, change management, procurement etc.
• Prepare and administer as agreed sharepoint required for team work, including the tax department microsite.
• Manage multiple priorities with accuracy and on time; prepare the minutes of the meetings/action list
• Proactively provide status updates on the current activities including timely feedback regarding potential issues/ solutions while maintaining a high level of confidentiality; in case of challenges proactively escalate to higher management
• Proactively highlight concerns as they arise, and (re)prioritize assigned activities to meet key milestones and escalate unresolved issues to the appropriate stakeholder to minimize delays in deliverables
• Ensure activities are completed in line with expectations of team.
• Ensure confidentiality in all tax matters

Job requirements

In order that assigned activities are completed successfully (right quality and on-time) you can prove following skills:

• Proactive and open communication
• Excellent organizational and planning abilities
• Ability to prepare a well-structured documents to clearly convey required information
• Ability to maintain effective working relationships with others, both within and outside the team
• Have a pro-active approach in involving colleagues to get feedback and updates in order to accurately inform about the progress made and status
• Very Comfortable with working with MS tools: excel, power point, sharepoint, outlook, planner, project
• Very good communication skills in English (both written and verbal)
• 5+ years of experience in a similar role in an international, large and complex corporate organization

GENERAL INFORMATION

SBM Offshore N.V. is a listed holding company that is headquartered in Amsterdam. It holds direct and indirect interests in other companies that collectively with SBM Offshore N.V. form the SBM Offshore Group (“the Company”). For further information, please visit our website at www.sbmoffshore.com. The companies in which SBM Offshore N.V., directly and indirectly, owns investments are separate entities.

SBM Offshore is proud to be an Equal Employment Opportunity and Affirmative Action employer. SBM Offshore does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by appropriate law.  All employment is decided on the basis of qualifications, merit, and business need.