Proposal Manager - Operations

Our Vision.

SBM Offshore believes the oceans will provide the world with safe, sustainable and affordable energy for generations to come. We share our experience to make it happen.

Our Profile.

We design, build, install and operate offshore floating facilities for the offshore energy industry. As a leading technology provider, we put our marine expertise at the service of a responsible energy transition by reducing emissions from fossil fuel production, while developing cleaner solutions for renewable energy sources. More than 7,000 SBMers worldwide are committed to sharing their experience to deliver safe, sustainable and affordable energy from the oceans for generations to come. Together, we are driving progress forward in a TRUE. BLUE. TRANSITION. 

#OGJS

- Type of contract: Permanent
 

MAIN MISSION

You will provide high-level administrative support to the MD of Operations and the Operations Excellence Director, managing schedules, coordinating meetings, handling communications, and assisting with various operational tasks and projects. You’re highly organized, proactive, and capable of managing multiple priorities with a high degree of professionalism and confidentiality. You will play a crucial role in ensuring the smooth and efficient operations such as:

Administrative support

• Manage the directors’ s calendars, including scheduling appointments, maintain all regular/routine meetings with right attendees, plan in advance, maintain list of all meetings and purpose, and book travel arrangements for department members.
• Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items. Establish nature and priority of meetings and organize appointments.
• Organize and maintain regular department meetings.
• Connect with others directors assistants and regions to arrange meetings and unlock meetings conflicts situations.
• Create correspondence, presentations, graphs, and tables, type letters, memos, MoM, organization charts and other documents as needed.
• Handle incoming and outgoing communications, including emails, phone calls, and mail. Prioritize and submit urgent matters, for directors’ s review or action, in line with important deadlines and business requirements.
• Manage and respond to queries from senior managers within the departments.
• Assist with the planning, execution, and monitoring of operational projects. Track project timelines, deliverables, and budgets.
• Link and coordinate with communication for specific communication swags or others for specific events or campaigns.
• Prepare and issue Purchase Orders, ensure the accuracy of costs, get approval, follow-up and sign-off on budgeted expenses.
• Coordinate with internal and external stakeholders to ensure project milestones are met.
• Serve as a liaison between the directors, internal stakeholders, and external partners to organize meetings, venues, book meeting room, etc.
• Handle sensitive information with the utmost confidentiality and discretion.
• Maintain a high level of integrity and professionalism in all interactions.

Events organization

• Organize department events like team building or celebrations for specific achievements.
• Organize agenda/meetings rooms/lunches when client or external stakeholders come for workshops.

Share Point Management

• Be the focal point for OPS employees through the development of the OPS SharePoint.
• Support organization of the filling system on the drives and SharePoint, for all administrative related matters.
• Oversee the publication process for all OPS announcements.
• Propose indicators or any other solutions to reinforce the Employees engagement & satisfaction.
• Coordinate information gathering and diffusion.

Job requirements

EDUCATION:

• Bachelor’s degree in Business Administration, Management, or a related field preferred.

EXPERIENCE:

• Minimum 15 years’ experience in similar position.
• Proven experience with Experience with SharePoint is preferred.

BEHAVIOURS:

• Ability to anticipate needs and take initiative without direct supervision.
• Capable of adjusting to changing priorities and managing multiple tasks.
• Commitment to maintaining the confidentiality of sensitive information.
• Demonstrates a high level of professionalism and integrity in all interactions.
• Strong interpersonal skills with the ability to build relationships and work collaboratively with diverse teams.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Familiarity with office equipment (such as printers).
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Strong problem-solving skills and attention to detail.
• Ability to work independently and as part of a team.

GENERAL INFORMATION

SBM Offshore N.V. is a listed holding company that is headquartered in Amsterdam. It holds direct and indirect interests in other companies that collectively with SBM Offshore N.V. form the SBM Offshore Group (“the Company”). For further information, please visit our website at www.sbmoffshore.com. The companies in which SBM Offshore N.V., directly and indirectly, owns investments are separate entities.

SBM Offshore is proud to be an Equal Employment Opportunity and Affirmative Action employer. SBM Offshore does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by appropriate law.  All employment is decided on the basis of qualifications, merit, and business need.