Contingent Workforce Officer
Porto, PT, 4100-136
Imagine your career taking you to the depths of innovation and the heights of impact. Our people enable continuous progress. Their commitment, collective expertise, and unique capabilities are the engine room behind SBM Offshore’s True. Blue. Transition. - shaping the future of energy, and beyond.
About Us:
SBM Offshore is the world’s deepwater ocean-infrastructure expert. Our work is already resulting in cleaner, more efficient energy production. True. Blue. Transition. is our promise to enable that into the future while at the same time using our expertise to support new and existing markets in the blue economy. It starts with Advancing our Core: continuing to advance the decarbonization of traditional energy production. While Pioneering More: helping to enable the energy transition and using our unique capabilities in ocean infrastructure to support more industries to grow sustainably. Sharing our experience for a better blue tomorrow.
Purpose
- The Contingent Workforce Officer is reponsible for handling the transactional activities and the full End to End process of the Contingent Worforce (Contractors) meeting business needs.
Responsibilities
- Manage Contingent Worker administration (Hire, Transfers, Change of assiments, termination, onboarding, agencies payments...)
- Responsible for drafting contingent workforce contracts according to the frame agreements defined with the vendor.
- Set up data correctly in our HR system (SAP SuccessFactors)
- Request Purchase Orders, follow up with pending approvals and wrong/unpaid invoices
- Check and approve invoices from the agencies
- Administrative interface with Internal Stakeholder (Purchasing, Recruitment, Accounts Payables, Cost Controllers)
- Responsible for the Onboarding and Offboarding of the Contingent Workforce and Track work effectiveness on invoicing process
- Storage and Maintain accurate records of all contingent workers, including contracts, assignments, and performance data in contractor’s file and SAP
- Storage of Contingent Workforce evaluation (SQR) documentation in contractor’s file and SAP
- Organize, control, and generate reports on expenses versus available funds in POs
- Pro-actively share local best practices with other members of the team to ensure improvement of local execution
- Keep the CWF Specialist updated on the status of mobilizations and any potential business impacts.
- Propose improvements to the processes under their responsibility (e.g., hiring, data quality, invoices, etc.)
- Provide consistent feedback to the others members of the team regarding agency performance, key issues, and improvement suggestions
- Ensure our legal and compliance rules related to agency contracts and Contingency workforce documentation
Education
- Bachelor or Master’s degree in HR, Psychology or Business Administration
Experience
- 0 to 3 years of experience in administrative HR work
- Experience in in managing relationships with Contingent Workforce agencies, vendors, and other third-party service providers will be a plus (not mandatory)
- Good verbal and written communication skills
- Experience with SuccessFactors will be a plus (not mandatory)
- Good English level
- Good organizational skills; able to manage priorities
- Ability to adapt to changing work environments and work priorities
- Pro-active and on top of things
- Ability to work under pressure while maintaining high-quality performance and positive attitude
- Capacity to share complete and accurate information
- High-level confidentiality
Functional Competencies
GENERAL INFORMATION
SBM Offshore N.V. is a listed holding company that is headquartered in Amsterdam. It holds direct and indirect interests in other companies that collectively with SBM Offshore N.V. form the SBM Offshore Group (“the Company”). For further information, please visit our website at www.sbmoffshore.com. The companies in which SBM Offshore N.V., directly and indirectly, owns investments are separate entities.
SBM Offshore is proud to be an Equal Employment Opportunity and Affirmative Action employer. SBM Offshore does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.