HR Admin Officer

RESPONSIBILITIES & MAIN TASKS

• Manage Contingent Worker administration.
• Responsible for drafting contingent workforce contracts according to the frame agreements defined with the vendor.
• Set up data correctly in our HR system (SAP SuccessFactors)
• Request POs, follow up with pending approvals and wrong/unpaid invoices
• Check and approve invoices from the agencies
• Administrative interface with Internal Stakeholder (Purchasing, Recruitment, Accounts Payables)
• Responsible for the Onboarding & Offboarding of the Contingent Workforce and Track work effectiveness on invoicing process
• Storage of all required documentation in contractor’s file and SAP
• Storage of Contingent Workforce evaluation (SQR) documentation in contractor’s file and SAP
• Organize, control, and generate reports on expenses versus available funds
• Pro-actively share local best practices with other members of the team to ensure improvement of local execution
   

JOB REQUIREMENTS

Specific skills / expertise / product: 

• Experience in administrative work
• Experience in vendor management will be a plus (not mandatory)
• Good verbal and written communication skills
• Experience with SuccessFactors will be a plus (not mandatory)
• Good English level
• Be able to have the information organized and easily accessible
• Critical analysis to identify and propose improvements
   

Behaviours & inter-personal skills – Key points

• Good organizational skills; able to manage priorities 
• Ability to adapt to changing work environments and work priorities
• Pro-active and on top of things will be a plus
• Ability to work under pressure while maintaining high-quality performance and positive attitude
• Capacity to share complete and accurate information
• High-level confidentiality