HR Administration Officer

Purpose

• The HR Administration Officer is reponsible for handling the transactional activity and the full End to End process (from Hiring to Termination) of the Employees contracted by the company.

Responsibilities

• Provide a wide range of general administrative tasks and activities to support the Human Resources Department, ensuring a smooth and efficient workflow
• Create and maintain accurate up·to·date employee records, files, and databases via our Information Systems (HRIS · SAP SuccessFactors), ensuring confidentiality and compliance in accordance with the company's HR policies.
• Prepare, maintain an store accurate records of all employees', including contracts, assignments, and performance data
• Organise and facilitate the onboarding process for new employees, ensuring a welcoming and smooth transition into the company. This involves coordinating with various departments (IT, Facilities,HSSE etc.) to ensure all necessary equipment, access, and resources are ready for new hires on their first day.
• Support the HR Business Partners for the required data entries in our Information Systems (HRIS · SAP SuccessFactors)
• Deliver and collects all required documents related to an Employee (Employment agreements, letters, personal files, etc)
• Be the HRIS User Champion to ensure data quality and a smooth running of daily HR operations
• Assist with all internal and external HR related inquires or requests (Service Desk Support level 2)

Education

• Bachelor or Master’s degree in HR, Psychology or Business Administration

Experience

• 0 to 3 years of experience in HR generalist roles (HR officer, HR coordinator, etc)
• Good verbal and written communication skills
• Experience with SuccessFactors will be a plus (not mandatory)
• Good English level
• Good organizational skills; able to manage priorities
• Ability to adapt to changing work environments and work with priorities
• Proactive, confident and hands-on approach
• Ability to work under pressure while maintaining high·quality performance and positive attitude
• Capacity to share complete and accurate information

Functional Competencies