Intern - HR Business Services

Purpose

• As Intern, you are responsible for supporting HR Business Services Department in achieving its objectives by contributing to key projects, tasks, and daily operations.
• You play an active role in assisting with Contingent Workforce and International Mobility initiatives, bringing a fresh perspective, supporting process improvements, and ensuring efficient execution of assigned responsibilities.

Responsibilities

• You assist in the planning, execution, and monitoring of projects, contributing to tasks that align with your field of study or interest.
• You conduct research, gather data, and provide insights that support decision-making, process improvements, or ongoing projects within the team.
• You help create, update, and maintain documentation, reports, presentations, or other materials as needed by the team.
• You work closely with team members and participate in meetings, discussions, and brainstorming sessions, offering fresh perspectives and innovative ideas.
• You assist with routine administrative tasks, ensuring smooth workflow and helping the team stay organized and efficient, that may include but not limited to:
  - Support the administration of the contractor lifecycle, including hiring, extension, modification, and termination processes.
  - Maintain contractor records and work order information within HR systems.
  - Assist with Purchase Order (PO) administration, invoice tracking, and timesheet validation activities.
  - Ensure contractor documentation is complete, accurate, and properly archived according to company standards.
  - Collaborate with HR Business Partners, Hiring Managers, Agencies, IT, and other stakeholders to ensure smooth contractor management processes.
  - Support the coordination of international assignments, mobilizations, and demobilizations.
  - Assist with the preparation of assignment documentation, assignment letters, and mobility-related communications.
  - Maintain accurate mobility records and update HR systems as required.
  - Contribute to employee support activities by responding to general mobility-related inquiries.

Education

• Currently enrolled in or recently graduated from a Bachelor's or Master's program in a relevant field (e.g., Business, Engineering, Marketing, IT, Finance);
• Basic proficiency in Microsoft Office Suite (Word, Excel, PowerPoint);
• Familiarity with specific tools or software (e.g., SuccessFactors, Adobe, ServiceNow.) relevant to the department;
• Ability to collect, analyze, and interpret data;
• Proficient level of English (both written and spoken);
• Strong problem-solving skills and attention to detail;
• Effective verbal and written communication skills;
• Ability to work collaboratively in a team environment;
• Ability to manage multiple tasks and meet deadlines;
• A proactive attitude with the ability to take initiative.