Intern - Finance Cost Control

Purpose

• Understand the project close out phase for different Operations readiness projects, with different project structure (Brazil and Guyana) by analyzing the remaining ETC (estimate to complete) under each PO (Purchase order), and check if whether there is any pending VAT (value added tax) that needs to be reclassified before the closure of the PO. For this, the trainee will need to analyze the data under the P&L (profit and loss) and the purchasing tool (NADIA and IFS – dual system) and liaise with different stakeholders (buyer, P2P, accountant, and package manager) if any adjustment or reclassification is needed. Also, it will need to follow-up the progress for completion and make proper adjustments to reach the objective. Then, if tasks are completed, the trainee will need to analyze the balance of the different intercompany projects and liaise with the accountants for proper back charge to main project.
• At the same time, the trainee will have exposure on the current projects under execution, by supporting the cost control team on the monthly reporting preparation (MUR and MRR) by providing updates (analysis) on the monthly changes within the forecast (KPIs).

Responsibilities

1. Project Close-Out Phase Support

• Analyze remaining ETC (Estimate to complete): Review the outstanding costs under each purchase order (PO) for various Operations readiness projects (notably in Brazil and Guyana).
• VAT Reclassification: Check for any pending value-added tax (VAT) amounts that need to be reclassified before closing a PO.
• Data Analysis: Work with profit and loss (P&L) accounts and data coming from the purchasing tools (NADIA and IFS – dual system) to see if aligned with Financial and reporting consolidation tool (Ecosys).
• Stakeholder Liaison: Coordinate with buyers, P2P (procure-to-pay), accountants, and package managers to address adjustments or reclassifications.
• Progress Tracking: Monitor the completion status of close-out tasks and make necessary adjustments to achieve objectives.
• Intercompany Project Balances: Once close-out tasks are complete, analyze balances for intercompany projects and coordinate with accountants for proper back charges to the main project.

2. Monthly Reporting and Forecast Analysis

• Reporting Preparation: Assist the cost control team in preparing monthly reports (such as MUR and MRR).
• Forecast Analysis: Provide updates and analysis on monthly changes within project forecasts, focusing on key performance indicators (KPIs).
• Variance Analysis: Support the creation of budget variance (BV) forms and help explain deviations between planned and actual results.

Education

• Education Level: Student at a business school with class ‘preparatory’ (PREPA), and some ‘audit’ trainee experience (most preferable).
• Technical Skills:
  1. Ability to interpret and analyze financial data.
  2. Understanding of the chart of accounts of a company (difference between balance sheet and P&L accounts).
  3. Skills in preparing and reviewing financial documents, journal entries and reconciliations.
  4. Advance use of Microsoft Excel (pivot tables, advance formulas, etc.).
  5. Ability to work with large datasets (multi project), and present findings clearly.
  6. Able to prepare accurate and timely reports (MUR and MRR).

   

• IT Skills: Experience with ERP systems (i.e. IFS, SAP), SUN systems, and Microsoft package.
• Languages: English a must.