Payroll and Benefits Officer

Purpose

• Responsible for preparing and registering all benefits in payroll systems in a timely and qualitive manner, in line with group procedures, internal control and local laws.
• Understand the payroll system of your country as well as interface with HRIS and accounting systems.
• Responsible for the Time Off administration: absences, sickness, maternity, paternity, work accident.
• Responsible for reporting any issue to the PandB specialist or to the PandB manager (HRIS reporting, accounting problem, payroll software problem)

Responsibilities

• Collect the payroll elements on a monthly basis
• Process them in the payroll software
• In charge of the reconciliation on monthly/quarterly/annual basis of all ledger accounts impacted by the payroll
• Prepare all wage taxes instructions and payments for Payroll management and local Management to approve
• Prepare all the documents for Payroll management check and Management approval on a monthly basis
• Prepare the payroll audit documents and gather all audits documents requested from HR Admin part
• Ensure a smooth communication is in place with the Payroll Manager
• Collaborate and build relationships with International mobility specialists, HRIS team, HR admin to ensure of the accuracy of all payroll benefits and contractual information
• Responsible for payment to third parties (pension, medical coverage, unemployment insurance…)
• Prepare HeadCount reporting
• Act as focal point for all absence registration and reporting
• In charge of the Time Off accuracy and support to employees / HR community
• Request payroll and CandB related purchase orders
• ensure follow up with any third party when necessary
• support closely the employees in their understanding of the benefits and payslips
• Respond to payrollrelated inquiries and resolve concerns (tickets in Service Now) when these concerns are specific to countries

Education

• HR degree with a payroll speciality
• fluent in English
• fluent in local language for officers in countries
• knowledge of a local legislation is a must
• Good level in excel

Experience

• Good knowledge on payroll activities: regular tasks, registration
• good communication skills
• experience with payrolling
• Knowledge of current payroll software is a must
• Analytical and reporting skills
• Confidentiality skill
• Team spirit

Functional Competencies